• System Manual

DriveFlow Operating Manual

Complete technical and operational guide for managing student registrations, instructor schedules, vehicle fleets, lesson sign-offs, and multi-gateway billing across your school.

19 Operational Topics

Role Permissions

Integrated Payments

Structured documentation covering setup, roles, scheduling, vehicle utilization, and financial processing.

Clear rights breakdown for Super Admins, Owners, Receptionists, Instructors, and Students.

Setup guides for PayFast, Paystack, Flutterwave, Stripe, and package balance accounting.

— System Foundations

Getting Started & User Roles

Configure organisation settings, system parameters, global search, and establish access levels for every user across your driving school.

System Setup & Navigation

Role Access Matrix

Learn how to sign in, upload your school logo, configure branches, licence codes, email templates, notification rules, and use the global search bar.

Super Admin controls full infrastructure. Owner/Admin manages finances and settings. Receptionists handle student intakes and schedules.

Use dashboard widgets to monitor daily progress, update user profile parameters, manage system alerts, and securely log out across devices.

Instructors access assigned lessons, daily calendars, and mobile sign-offs. Students view remaining lessons, payment history, and test dates.

+ Daily Management

Students, Fleet & Lesson Sign-Off

Streamline day-to-day operations with unified student profiles, real-time vehicle dispatching, interactive scheduling, and electronic lesson completion signatures.

Student Lifecycle

Instructors & Vehicles

Calendar & Sign-Off

Register students, record contact details, guardian info, licence codes, upload documents, check profiles, lesson logs, invoices, and status updates.

Manage instructor availability and licence codes. Track vehicle registration details, service status, and match available dual-control cars to slots.

Prevent double-bookings in daily views. Capture instructor and student digital signatures post-lesson, triggering instant email receipts.

/ Financial Controls

Packages, Gateways & Reports

Configure training course packages, track extra lesson top-ups, connect regional online payment portals, and analyze school performance with automated reports.

Training Packages & Enrolments

Invoicing, Gateways & Analytics

Define bundle pricing, baseline lesson quotas, and licence codes. Learn when to issue a fresh package versus adding extra free or paid individual lessons.

Generate invoices with sequential numbering, VAT taxation, and line discounts. Connect online payment gateways including PayFast, Paystack, Flutterwave, and Stripe.

Monitor remaining lesson counters in real time during student enrolment and prevent unauthorized scheduling past prepaid package thresholds.

Export plain-language reports for Lesson completion rates, Driving Test pass results, Fleet Utilization percentages, and aggregate school revenue.

Contact Support

Need Technical Assistance?

Our dedicated support engineers are available to help you set up multi-branch configurations, gateway keys, and student migration datasets.